Assets
What
An asset (in this context) is a physical item of equipment owned or leased by ACE. Certain assets within our schools are tagged, and tagged assets are tracked using our online asset system – Every.
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Why
It is a requirement of the Academy Trust Handbook that academy trusts must have “…sound internal control, risk management and assurance processes.” The handbook states that the control framework “…must… manage and oversee assets, and maintain a fixed asset register”. ACE chooses to manage their assets in the way set out in this manual as part of their mandated control framework. In addition to the above statutory reason for maintaining an electronic asset tracking system, it is sound financial management and immensely useful for many practical purposes to keep track of the assets within an organisation, not least high value portable items like ICT assets.
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How
ACE uses the asset tagging and management system on Every to keep track of their assets. All of the assets specified in the asset tagging list (4.6) are tagged and tracked using the system. Acquisitions follow the processes set out at 4.1 (general assets) and 4.2 (ICT assets), whilst transfers of assets between ACE schools follow the process set out at 4.3 and disposals follow the process set out at 4.4.
The purchase of new ICT equipment follows the process set out at 4.5.
The asset registers contained within the Every system are regularly audited by the ACE Estates Lead to ensure that a proper register is maintained at each ACE school and to provide assurance to the board of trustees.
In this section:
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4.1
This document sets out the process to follow when tagging general assets (not ICT)
4.2
This document sets out the process to follow when tagging ICT assets
4.3
Transfers – Permanent Move Process
This document sets out the process to follow when permanently transferring assets between ACE schools
4.4
4.5
ICT Equipment Purchase Process
This document sets out the process to be followed when purchasing new ICT assets
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4.6
This document sets out the definitive list of the items we tag as assets in ACE schools
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4.7
This form is to be used as part of the asset transfer process when permanently moving assets from one ACE school to another
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4.8
This form is to be used as part of the asset disposal process when permanently disposing of an asset
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